Please review the following AAA/VMD Data Processing Policy. The Opt-in form is at the bottom of the policy.
- As a user of the VMD website living in the European Union (EU)*, you must opt-in to this policy to allow AAA/VMD to continue to process your membership data for our business needs.
- * If you no longer live in the EU, please contact us at email@example.com to update your membership record.
Personal Data: Personal data is defined in this policy and in the General Data Protection Regulation (GDPR) as any information relation to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.
Data Controller: The American Association of Anatomists (AAA) is the data controller of your Personal Data that is processed through the VMD website.
Notice for Web Visitors: The VMD Administrators may collect certain personal data when a user visits the website. Aggregate data, such as IP addresses and the number of hits per page, may be collected. We may use information about your IP address to help diagnose problems, perform administrative tasks, analyze trends, track page usage statistics, and gather information that assists us in identifying visitor preferences. We may also use aggregate data for our business purposes such as disclosing such data to our partners and service providers, however this aggregate data does not identify you. Notwithstanding anything herein to the contrary, the VMD Administrators and AAA may share personal data disclosed with consultants and staff for internal business purposes and as required by law if such data are subpoenaed.
Online Forms: The VMD user application form requests users to provide various types of information: contact information (e.g., names and email addresses), and demographic information (like address and zip code). Each type of information serves a different purpose. The types of personal data we collect are based on the services being requested by the user. This data is stored in our user database and may be shared with the AAA.
Emails: The VMD uses email as a method to communicate with VMD users. Users may withdraw consent to receive emails at any time by sending an email to the VMD administrative team (firstname.lastname@example.org). VMD staff may still communicate with you directly via their personal email accounts, and using the email address you provided in your VMD user application, to discuss VMD-related business. If you wish to no longer have emails sent to you from VMD regarding any issue, please let us know using the email address above.
External Links: The VMD website contains links to other sites. The VMD is not responsible for the privacy practices or the content of external websites. Websites maintained by third parties may collect information and use it in a way inconsistent with this privacy statement. We encourage our users to be aware when they leave the VMD website, and to read the privacy statements of each website they visit. Websites maintained by third parties may also refer to products, processes, or services; unless the VMD or AAA has provided explicit authority, such references in no way indicate our endorsement, recommendation, or preference.
Feedback: We may request information regarding various aspects of our services and programs from users through surveys. Survey participation is completely voluntary and the user has a choice whether or not to disclose any information. Information requested may include contact information and demographic information. Feedback received is used to improve the VMD websites and it performance and use. Personal information submitted by the user in response to surveys may be used for analysis of the VMD usage and performance and after removal of any identifiers also shared with sponsors and used in scientific publications. Electronic comments submitted in connection with or in response to a request for input will only be published if permission is provided by the user. Participation is completely voluntary and the user has a choice whether or not to disclose any information.
Ways of Obtaining Personal Data: The ways by which the VMD obtains personal data are defined hereby. The VMD does not obtain any personal information about users unless they have voluntarily provided that information to the VMD via means including, but not limited to the user application forms, surveys and by interaction with the VMD Administrative Team. VMD users may choose to submit personal information by mail, phone, e-mail, or other means as deemed appropriate at that time. The types of personal data that we collect vary based on the interaction but generally include name, address, telephone number, company name, job title, e-mail address, and other information voluntarily submitted. While on the VMD website, information may be collected about your device and activity on the website. Some of the information collected may consist of, but is not limited to, search terms, browser information, computer or device type, operating system, website usage, referring/exit pages, date/time stamp.
We may disclose personal data to third parties in the following circumstances:
- If you request or authorize (when required by the law, we will inform you in advance of the third parties to which we may provide your data and the purpose for doing so, and we will obtain your prior consent for such use);
- The information is provided, to comply with the law (for example, to comply with a search warrant, subpoena or other legal process), to protect our rights, property or safety, or the rights, property or safety of our employees or others, or to investigate fraud,
- To address emergencies;
- To address disputes, claims, or to persons holding a legal or beneficial interest;
- If we are involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of company assets, or transition of service to another provider, in which case your personal data and other information may be transferred to a successor or affiliate as part of that transaction along with other assets.
Data Subject Rights: Subject to applicable law, you have the following rights in relation to your personal data:
Right of access: If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
Right to rectification: If your personal data is inaccurate or incomplete, you are entitled to have it rectified or completed. If we have shared your personal data with others, we will tell them about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your personal data so that you can contact them directly.
Right to erasure: You may ask us to delete or remove your personal data and we will do so in some circumstances, such as where we no longer need it (we may not delete your data when other interests outweigh your right to deletion). If we have shared your data with others, we will tell them about the erasure where possible. If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your personal data so that you can contact them directly.
Right to restrict processing: You may ask us to restrict or ‘block’ the processing of your personal data in certain circumstances, such as where you contest the accuracy of that personal data or object to us processing it. We will tell you before we lift any restriction on processing. If we have shared your personal data with others, we will tell them about the restriction where possible. If you ask us, where possible and lawful to do so, we will also tell you with whom we shared your personal data so that you can contact them directly.
Right to data portability: Effective 25 May 2018, you have the right to obtain your personal data from us that you consented to give us or that is necessary to perform a contract with you. We will give you your personal data in a structured, commonly used and machine-readable format. You may reuse it elsewhere.
Right to object: You may ask us at any time to stop processing your personal data, and we will do so:
- If we are relying on a legitimate interest to process your personal data — unless we demonstrate compelling legitimate grounds for the processing; or
- If we are processing your personal data for direct marketing.
Right to withdraw consent: If we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on your prior consent.
Right to lodge a complaint with the data protection authority: If you have a concern about our privacy practices, including the way we have handled your personal data, you can report it to the data protection authority that is authorized to hear those concerns. You may exercise your rights by contacting us as indicated under “Communication Preferences” section below.
Please note: In some instances, if you withdraw your consent for VMD to hold and process your personal information, this may cause ineligibility for using the VMD. Without personal data, we would be unable to create a VMD account for you, thus voiding your eligibility. If you wish to continue to be a VMD user, but would like to change how your personal data processed by the VMD, we will work with you to our best ability to make this happen, if possible.
Changes to this Statement: The VMD and AAA reserves the right to change this privacy statement at any time. We will use data in accordance with the privacy statement under which any data have been collected. Questions should be sent to email@example.com.
Communication Preferences: If you wish to change your consent to this privacy statement, you can contact the VMD Administrative Team by sending an email to firstname.lastname@example.org. This includes consenting to, or removing consent from, all of our communication areas.